SMG Tools
Site Info
Site Info is an important tool for all site administrators. Within Site Info, a site administrator can publish the site for
site participant (e.g., student) access, quickly view a roster of site participants, change site participant roles, and add/remove
site tools.
Manage Access (publishing your site for student access)
By default, new sites are created in an "unpublished" state and thus are not available to site participants (e.g., students).
To publish the site for site participant access, go to Site Info and click on "Manage Access" at the top of the page .
Check the "Publish site" box and then click the Update button for the change to take effect.
Add/Remove Participants
To add site participants, go to Site Info and click on "Add Participants" at the top of the page. This will open up the Add
participants page, exposing two text boxes. To add a member of the BU Community, type their username into the first text
box. (Note: you can add multiple usernames at once.) The username is the first part of a BU email address, before "@bu.edu.
" Next, select the appropriate radio button for assigning participant roles and
click Continue. On the next screen, assign the appropriate role(s) and click Continue. Continue on to the next page until
finishing the process.
To remove site participants, go to Site Info and check the remove box at the far right of the page next to the appropriate site
participant(s). Click Update Participants at the bottom of the page for the change(s) to take effect.
Adding Guest Participants
To add guests to your site, go to Site Info and click on "Add Participants" at the top of the page. This will open up the Add
participants page, exposing two text boxes. When adding a guest (someone outside of the BU Community), type their full email
address into the second text box (e.g., johndoe@cnn.com). Next, select the appropriate radio button for assigning guest
participant role(s) and click Continue. On the next screen, assign the appropriate role(s) and click Continue. When prompted to
send an email message to the user notifying them of the site's availability, be certain to select "Send Now". The email
notification sent will contain an auto-generated password that the guest will use to log into SMGtools and access your site.
Continue on to the next page until finishing the process.
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Changing Participant Roles
To change the role of a site participant (e.g., from student to teaching assistant), go to Site Info and use the drop-down box
in the Role column, next to the site participant(s). Click Update Participants at the bottom of the page to save your
change(s).
Add/Remove Tools (buttons)
There may be tools (buttons) that you do not plan to use in your site, and you may want to remove them. Alternatively, you may
wish to add some site tools that are not part of the standard site template. In either case, go to Site Info and click on "Edit
Tools" to display a list of site tools and a brief description of each. Check the boxes next to tools you wish to add to
the site and uncheck boxes for any tools you wish to remove from the site. When done, click Continue and then Finish to confirm
your site tool changes.
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