SMG Tools
Email Archive
The Email Archive tool makes it possible for every site to have it's own email address (e.g., sm555b1@smgtools.bu.edu). Site
participants can send an email to this address and two things will occur:
1. All members of the site will receive a copy of the message sent to their individual email addresses (e.g., janedoe@bu.edu,
johndoe@bu.edu, etc.).
2. A copy of the message will be archived under Email Archive where it can be viewed by all site participants.
Sending Email to the Site Address
- Click on the Email Archive tool for the site you are using.
- Note the email address for the site (e.g., sm555b1@smgtools.bu.edu).
- Open your email client (e.g., Outlook, gmail, etc.) .
- Compose a new message.
- Enter the email address for the site into the "To" field.
- Send your message.
- Check Email Archive on the site for an archived copy of the message.
Searching the Email Archive
Use the search field under Email Archive to search for archived messages. Search by sender, subject line text, or message body
text.
Allowing Non-participants to Use the Site Address
Instructors can open up the use of the site email address to those outside of the site participant list. This is particularly
useful for student team sites where faculty opt not to be members yet need a way to communicate with the team.
To open up use of the site email address beyond site participants:
- Click on the Email Archive tool for the site you are using.
- Click the Options button.
- Under Message settings, select the Anyone radio button.
- Click the Update Options button.
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